Top Paperless tools in digital worlds
Do you still use paper ? yes ? think about the reasons you might still use.
Do you keep to-do list in a paper notebook?
Check out this
1.e-signature tools
2.filed syncing services,
3.to-do apps
4.document delivery services.
5..scanning apps
1. E-signature tools
When you have a digital version of a document, like a PDF that someone emailed to you or that you downloaded, you don't have to print it to sign it. You can digitally sign it. To digitally sign documents, you usually have to create a signature first, which is often the hardest part because people's penmanship is poor with a mouse, a finger on a touchscreen and even sometimes with a stylus. With some e-signature tools, there's an option to use pen and paper to create your signature and then snap a picture of it to upload. Once you create your signature, however, you can reuse the same one over and over again, or save different variations to use.
2. File syncing services
A filesyncing service makes documents available to you no matter what device you have at hand. Some of the very best file-syncing services also have document delivery options (the last bullet point from above), and I'll get to that in a moment.
Here's an example of how a file syncing service comes in handy when going paperless. I was at the airport recently applying for the U.S. Global Entry programme, and my interviewer asked me for a proof of mailing address document. It's not on my driver's licence, and I didn't have any mail on me to show him. Then I remembered that I had scanned and saved a real estate document from my taxes that had been mailed to me at the address I needed. I pulled up that document on my phone, and the interviewer was satisfied.
3. To-do apps
Kiss your paper to-do list goodbye. Using a digital to-do app is so much more efficient. With a paper list, you're stuck with cross outs, you can't easily rearrange items to show priority and you certainly can't assign a task to someone and know when she or he has completed it. But you get all those benefits and more with a digital to-do list.
Digital to-do lists sync across all the devices you use. They can be shared among a few people. They have tools for helping you organize your to-dos, which means you can better manage your time and plan your day. When you use a to-do app on your phone, you can get reminders and alerts based on time or your location, writing, for example, "Remind me to take the chicken out of the freezer when I get home."
4. Document delivery services
I mentioned that file-syncing programs sometimes have document delivery options too, and I want to return to that idea. While many people paperless deliver documents as email attachments, it's not always the best way to do it. When you send files by email, you rarely have the opportunity to know when or if the recipient got them. You might also find that some files are too big to email, or that your email program automatically downgrades the quality of the original
If you're trying to be paperless and someone demands a fax, how do you deliver documents then? Thankfully, there are online fax services that can handle that specific case
5.Scanning apps
Scanning apps are typically mobile apps that turn your phone's camera into a scanner. The best ones have the power to automatically detect when you're scanning pages of a document versus business cards versus images. They include cropping tools. They save multiple pages to one file when necessary. And when they detect text, they automatically save the scanned version in a way that makes the text most readable.
